SheetGuard: Subscription & License Expiry Guard

Stop managing software subscriptions and licenses in spreadsheets—get automatic renewal alerts and secure key storage

Problem

Small teams track software subscriptions and license keys in Excel or Google Sheets, but spreadsheets don't proactively alert, so annual auto-renewals often go unnoticed until charged. Keys are stored in plaintext in shared drives, creating security risks. Users need a lightweight solution that both warns and stores securely.

Solution

A lightweight SaaS tool that imports existing spreadsheets, automatically parses and encrypts license keys, sets expiry and auto-renewal reminders pushed via email or chat, and provides controlled key viewing (e.g., temporary access links) to avoid plaintext exposure.

Users

Small businesses (10–50 people), startups, and freelancer teams without dedicated IT procurement roles.

MVP

Support CSV import or manual entry of subscriptions/licenses; set expiry dates and renewal cycles; email reminders; encrypted storage and access control for license keys; simple dashboard view.

Revenue

Subscription based on team size, e.g., from $9/month for up to 5 users, or tiered pricing by number of managed subscriptions.

Why now

SaaS subscription sprawl is increasing cost pressure on small teams, but enterprise procurement tools are expensive and heavy to implement; indie developers can build lightweight, ready-to-use alternatives.