PDFtoGrid — Batch vendor PDFs into QBO/Xero CSVs

A minimal drag-in, review-grid, export pipeline for bookkeepers and small accounting shops.

Problem

Every month-end, bookkeepers still re-key vendor PDFs by hand. Enterprise capture tools are priced like enterprise, and chat-style AI tools fall over on bulk uploads. Someone described exactly this workflow and asked whether a tiny zip-in, approve-grid, CSV-out tool is still worth building in 2026, which signals the gap is real.

Solution

A local-first tool where users drop a batch of PDFs, have key fields extracted by a swappable OCR/LLM backend, review everything in an approve/reject/correct grid, and export a clean CSV matching QBO or Xero templates. No write-back, no accounting logic.

Users

Solo bookkeepers, 2–10 person accounting shops and small business owners drowning in month-end entry.

MVP

PDF and image invoices only; local LLM or BYO API key extraction; a review grid with field highlighting and keyboard shortcuts; export templates for QBO and Xero CSVs; all data stored in local IndexedDB.

Revenue

Free tier for the first 30 invoices; then a $29–49/month subscription, or a $99 one-time desktop license.

Why now

Small accounting shops sit in the sweet spot between too-expensive enterprise tools and too-dumb general AI, and local small models have just crossed the usability line. One person can ship a single-workflow MVP in two to three weeks.